Growing at a rapid pace, the global schools group Cognita required a compliant and reliable backup and recovery platform to secure their vast amounts of sensitive student data across Microsoft 365 and Google Workspace. As Cognita embarked on standardizing its group systems and re-architecting its infrastructure, Keepit proved to be a crucial partner, supporting the organization to scale and meet ever-increasing cybersecurity and regulatory standards cost-effectively.
A Single Platform for Multiple Workloads
Securing Microsoft 365, Microsoft Entra ID, and Google Workspace data was a top priority for Cognita. Keepit was recommended by Phoenix Software, a trusted partner focused on modern workplace technologies.
The Keepit platform delivers full visibility and control over Cognita’s systems, providing one scalable backup solution for multiple SaaS workloads.
“We’ve now got complete confidence and visibility that all of our Microsoft 365 and Google Workspace user data is being backed up on a single platform. Since Microsoft doesn’t guarantee our data, I need a solution like Keepit. Data retention is absolutely key for us, and ultimately the data is my responsibility.”
— James Mallett, Head of Global Infrastructure at Cognita
“My job is to ensure business continuity, compliance and resilience. I wouldn’t be fulfilling my responsibilities if I didn’t rely on a third-party backup provider like Keepit.”
Confidence and Support in Achieving Data Residency
With increasing regulations spotlighting data sovereignty, Cognita is proactively preparing to meet global requirements. Keepit, with seven data center regions across the Americas, Europe, UK, and Asia-Pacific, provides a strategic advantage.
“Data residency is definitely a conversation we’re following... A solution like Keepit can help us stay ahead of the curve by providing data centers in multiple locations,” says James Mallett.
Easy to Use and Budget-Friendly
Keepit's flat fee per user model is crucial for controlling budgets, especially during periods of international expansion.
"The benefit with Keepit is that we can easily replace the users when we need to – and because it’s a flat fee per user, we have the ability to control our budgets,” explains James Mallett. With unlimited data retention and storage, budget management is simplified.
The platform’s ease of use is a major benefit for their lean IT team. "Like all other IT teams, we don’t have enough hours in the day to do all the things we’d like, so an easy, smooth interface is a huge advantage to Cognita,” James Mallett notes.
Easy Integration and Future-Proof Backup
Keepit integrates easily with existing, automated processes, synchronizing seamlessly with Microsoft 365 licensing to ensure accurate backup and retention throughout the employee user lifecycle.
“I’ve used different backup platforms for Microsoft 365. I found that Keepit is a lot more responsive and a lot quicker.”
— James Mallett, Head of Global Infrastructure at Cognita
Cognita looks forward to securing additional applications with Keepit, viewing it as a one-stop shop solution.
“With Keepit, I can confidently attend any SLT meeting and can assure them that every user data is backed up.”
About Keepit
At Keepit, we believe in a digital future where all software is delivered as a service. Keepit’s mission is to protect data in the cloud Keepit is a software company specializing in Cloud-to-Cloud data backup and recovery. Deriving from +20 year experience in building best-in-class data protection and hosting services, Keepit is pioneering the way to secure and protect cloud data at scale.
About Version 2 Digital
Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.
Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.